Credit Controller / Invoice Processor

University of Birmingham - Finance Office

The Finance Office are currently looking for casual staff to assist as a Credit Controller / Invoice Processor.
Salary: The rate of pay is between £7.07 and £8.08 depending on experience.
Closing date: 6 February 2012
If you are interested in applying for casual work please send a copy of your CV along with a covering letter to Paul Simpson in the Income Section, Finance Office, Edgbaston, Birmingham, B15 2TT or by email to p.m.simpson@bham.ac.uk.  The closing date for applications is 6 February 2012.
We are looking for casual workers to commence immediately until the end of April 2012, with the possibility of further work being available after this date.
The main role will be the production of invoices, however, there may be other duties including Credit Control to arrange the timely collection of sundry and research accounts. Using personal judgement, within the limits set by the University's procedures, to minimize collection periods and maximize the income to the University on a case by case basis.
Main Duties

• Process and posting sales invoices from University Budget Centre requests, ensuring the request is complete.
• Post invoices to the University Financial accounts in an accurate and efficient manner to strict deadlines and determining VAT posting where appropriate.
• Despatch completed invoices to customers.
• To file invoice and credit note documentation in numerical order.
• Monitor purchase orders received centrally, identifying where this needs to be forwarded to within the University.
• Ensure all customers are issued with debt chasing letters as appropriate. To evaluate strategic relationships with customers, their previous payment history, any existing contractual obligations.
• Maintaining up-to-date records of debtors to ensure appropriate action is taken and accurate reporting.
• Ensure that a response is made to all correspondence regarding queries payment proposals and payment advice and resolve student queries, seeking information from the University Budget Centre (Student Services/International Office/Housing Services) as necessary.

Knowledge, Skills, Qualifications & Experience required

• Knowledge of Microsoft Access, Excel and Word applications is an advantage.
• Must be able to acquire, after a period of familiarisation, a thorough knowledge of the University's core computer systems; CODA-Financials and relevant in-house computer systems used within the Income Section and Treasury Management Credit Control.
• Highly literate and numerate with a high degree of computer literacy and written presentation skills.
• Will have attained a good basic education (four G.C.S.E. qualifications or equivalent, including Mathematics and English), or be able to demonstrate

Valuing excellence; sustaining investment.